This page provides information about meetings of City bodies held electronically due to the COVID-19 pandemic. We thank our residents in advance for your patience as we transition some electronic meetings back to in-person and introduce hybrid options for the public to participate.
View Public Notices of Electronic Meetings
Note that starting January 1, 2022, many City boards and commissions will meet in person. Please check the calendar for each board/commission. City Council and Planning Commission will meet in person and will conduct hybrid meetings, which will allow public comment either by phone or in person. Phone-in public comment will continue to be conducted as described below.
Written Comments, Input, or Questions
City residents are encouraged to participate in City Council and City Planning Commission meetings via the City’s eComment tool. Written comments may be submitted until 4:00 p.m. on the day of the meeting using the City's eComment system, which will be activated alongside each published agenda at http://a2gov.legistar.com/Calendar.aspx eComments are shared with the members of the public body as part of their agenda materials. Find the directions (PDF) on how to post a comment via eComment.
For other City boards, commissions, or bodies, input or questions on any business that will come before the public body may be submitted through the contact person listed with each notice. These communications will be shared with members of the public body.
How to Watch or Listen
Meetings scheduled to be broadcast on CTN, will be broadcast as usual on Channel 16, AT&T Channel 99, or online at www.a2gov.org/livemeetings.
Some meetings will indicate that they are audio only. These meetings can be listened to via the telephone call-in number listed in the notice.
If you do not have a phone or device to access an electronic meeting for viewing, listening, or commenting, a monitor and telephone are available to the public in the lobby of City Hall. Please contact the Guest Services desk in the lobby of City Hall at the time of the meeting and they will assist you.
Live Public Comment
Electronic meetings will be held using Zoom meeting technology. Live public comment will be available via telephone. The call-in number and Meeting ID will be provided in the published agenda at
http://a2gov.legistar.com/Calendar.aspx or in the public notice for the electronic meeting at
https://www.a2gov.org/Pages/Special-Meetings-and-Sessions.aspx.
After dialing the call-in number, enter the Meeting ID at the prompt. When asked for the Participant ID, simply press the # key. Callers will enter the Zoom meeting muted in listen-only mode. For each public hearing and designated public comment time, City staff will unmute callers one-by-one and ask if they wish to speak, or may request callers to press *9 to electronically indicate a desire to speak. When commenting, please mute background noise sources and move to a quiet area, so that you can be clearly heard.
The Zoom software has been set so that only the area code and last 3 digits of the phone number are visible to staff and the public. Callers will be identified by staff using the last 3 digits of their phone number (e.g. "Phone number ending in 123, do you wish to comment?")
Callers must pay close attention to the meeting to ensure they respond when asked if they wish to comment or press *9. If a caller is addressed by staff and no response is given, or the caller does not press *9, staff will move on to the next caller.
Please be advised that there could be delays based on the number of calls received. For meetings broadcast on CTN, those who do not wish to give live public comment do not need to call in and may instead watch the meeting on CTN Channel 16 or online at
www.a2gov.org/livemeetings.
City Council Public Commentary Time
For City Council meetings, a total of 45 minutes will be reserved at the beginning of the meeting for Public Comment for speakers who have signed up in advance. Speakers can participate either in person or via phone call-in on Zoom. Speaking slots will be made available using the existing City Council Rules for sign-up (priority for those who have not spoken at the last two meetings and for those calling on Agenda items). You may sign up by phone or by going to the Clerk's Office in person. Please go to or call the City Clerk's Office at 734-794-6140 on the day of the meeting beginning at 8 am. Each priority group is randomly ordered using a randomization tool so it is not necessary to call first thing in the morning. After 4pm, speakers are added to the end of the applicable priority group in the order received.
If commenting remotely, it is very important that callers provide Clerk's Office staff with the number they will be using to call into the meeting at 7:00 p.m. to ensure they are recognized and called on to speak.
Speakers who are unable to speak at the beginning of the meeting due to the overall time limit of 45 minutes will be allowed to address Council at the end of the meeting during Public Commentary - Continued Time. No new speakers will be added to the list after 5pm on the day of the meeting.
Please note it is possible that telephone public comment may encounter technical difficulties that prevent your participation. To guarantee your comments are received, you must submit them in writing ahead of the meeting or attend in person.
Persons with Disabilities
Members of the public requiring translation, captioning services, or other reasonable accommodations may contact the City Clerk's office at 734.794.6140 or via e-mail to: [email protected]. Requests made with less than two business days' notice may not be able to be accommodated.
